Enterprise Resource Planning (ERP)

Overview

This document details the comprehensive suite of modules that make up the custom ERP solution, designed to orchestrate the core operations of a business. It encompasses human resources, occupational health, payroll, billing, accounting, and quality assurance.

Core Application Modules

1. Human Resources Management System (SARH)

The central hub for comprehensive talent management:

• Recruitment & Selection: Complete flow from prospect creation to applicant selection, including psychological and technical tests.
• Employee Management: Extensive employee profiles capturing work experience, academic background, and entry documentation.
• Hiring & Termination: Seamless onboarding and offboarding processes tracking reasons and status.
• Attendance & Updates: Timestamp registrations, leave permissions, and payroll-related novelties.
• Occupational Health & Performance: Pre-employment medical exams, home visits, and performance evaluations.

2. Occupational Safety and Health (SST)

Dedicated to managing workplace risks and physical wellbeing:

• Disabilities: Registration and control of medical disabilities, tracking types and status.
• Health Conditions: Detailed tracking of worker health, identifying origins, restrictions, and current states.
• SST Visits: Scheduling and logging of workplace safety visits.
• Risk Matrix: Identification and management of workplace risk factors across different roles.

3. Payroll Processing

• Payroll Settlement: Regular calculation and management of worker payments.
• Electronic Payroll (DIAN integration): Direct integration for generating and transmitting electronic payroll to government tax authorities, including concept parameterization and complex calculation formulas.

4. Client Companies (Outsourcing/Temp Management)

• Client Management: Registration of companies, associated subsidiaries, and multiple branch locations.
• Configuration Sheets per Company: Individual parameterization per client for hiring, billing, payroll, and selection processes.
• Order Management: Handling personnel requests and staffing orders from client companies.

5. Accounting & Billing

• Billing & Collections: Generation of invoices and tracking of other billable items.
• Electronic Invoicing: Full electronic billing module with automated dispatches and compliance with national tax authority standards.
• Treasury: Bank configurations, payment methods, and payment schedules.
• General Ledger: Reporting and tools for general corporate accounting.

6. Quality Management & KPIs

• Non-Conformities: Tracking and controlling non-conforming products or services.
• Continuous Improvement: Management of corrective/preventive actions and continuous improvement plans.

7. Telephony Integration

• Call Control: Logging and classification of phone interactions, useful for recruitment processes, client attention, or worker follow-ups.

Technology Stack

The application is built on a classic client-server architecture utilizing a custom MVC pattern.

Backend

• Language & Architecture: PHP via a custom MVC structure (controller, model, view directories).
• Document Generation: TCPDF for dynamic PDF documents (reports, certificates).
• Data Processing: PhpSpreadsheet for Excel file manipulation and PHPMailer for robust email delivery.
• API Integration: Guzzle HTTP client for external API consumption (e.g., electronic billing and payroll).

Frontend

• Framework: AdminLTE and Bootstrap ecosystem utilizing HTML5, CSS3, and JavaScript.
• Interactivity: jQuery, jQuery UI, DataTables for advanced data grids, and Select2 for dynamic comboboxes.
• Data Visualization: Chart.js, Flot, and Morris.js for reports and visual indicators.
• Components: Bootstrap Datepicker, Inputmask, FullCalendar, and CKEditor.

Database

• Engine: Microsoft SQL Server with localized backup strategies.

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Interested in learning more about this project? Get in touch with me to discuss custom system development.